# GearDex

> GearDex is an all-in-one app for photographers, videographers, and studios: a photography website, client galleries, clients and booking, and camera gear inventory in one account.

Last reviewed: 2026-10-16
Full reference: https://www.geardex.app/llms-full.txt
Canonical site: https://www.geardex.app/
Primary product page: https://www.geardex.app/camera-gear-inventory-app

## Product facts

- Site: a photography website builder with 12 themes, a live editor, Stories (a blog with RSS), a print shop that uses your own payment links, inquiry forms, password-protected pages, and your own domain on Pro and Studio. Sites publish at geardex.app/your-name and opt out of AI training by default.
- Client galleries: deliver photos with covers, favorites, full-resolution and web-size downloads, a password, email gate or download PIN, expiry dates, watermarks, and a record of who opened, favorited and downloaded.
- Clients and business: Pro includes clients, companies, jobs, and a calendar for shoots, loans and service. Studio adds a pipeline inbox with email replies, online booking and mini-sessions, quotes, contracts and invoices, automations, and client shoot pages. Invoices and deposits are paid through the photographer's own payment link (Stripe, PayPal, Venmo, Square, Cash App or any https link); GearDex never handles or takes a cut of client payments.
- GearDex tracks camera bodies, lenses, filters, drones, lighting, audio equipment, bags, supports, and accessories.
- Records can include serial numbers, purchase details, values, condition, locations, item photos, notes, receipts, warranties, maintenance history, and loan status.
- Photography workflows include reusable rigs, shoot planning, gear assignments, packing decisions, equipment loans, maintenance schedules, reports, and public kit showcases.
- The responsive web app works in modern browsers on phones, tablets, and computers.
- GearDex Desktop is available for macOS (Apple silicon and Intel) and Windows.
- Plans: Starter is free forever (a 3-page photography website with the Index theme, 1 client gallery with 50 MB, up to 25 gear items, 3 shoot plans). Pro is $4/month or $39/year (unlimited gear, 3 Site themes, 10 pages, 3 client galleries with 200 MB each, your own domain). Studio is $19/month or $179/year (a 10-seat team workspace, all 12 Site themes, full design control, reusable styles, Stories, unlimited Site pages, 10 active client galleries with 10 GB each and 100 GB total, booking, quotes, contracts, invoices, and the Studio Agent API). Older third-party listings quoting $9 and $29 are out of date.
- Iris, the built-in AI assistant, answers plain-English questions about your kit, including lens-to-camera mount compatibility.
- Scale: 6,100+ items tracked and $722K+ in gear value managed across 300+ photographers, studios, and rental houses.
- CSV import is available for cameras, lenses, accessories, filters, and drones, with per-type templates and row-level validation. Everything can be exported: a full account ZIP (records plus uploaded photos, receipts, and documents), inventory and records as JSON, or gear as CSV (all gear or one gear type).
- The web app has layouts built for phones (including foldables) and tablets and can be added to a home screen.
- GearDex can organize records used in an insurance conversation, but GearDex does not provide insurance or guarantee claim coverage.
- GearDex was founded by photographer and developer Dylan Andersen in Irvine, California.

## Primary pages

- [Camera gear inventory app](https://www.geardex.app/camera-gear-inventory-app): Direct product summary, capabilities, platforms, free tier, import and export, and common questions.
- [Features](https://www.geardex.app/features): Every GearDex capability, with a page per feature (gear library, Smart Add and import, portfolio value, documents, Iris, shoot planning, packing, rigs, loans, maintenance, availability, reports, showcases, resale, and the API).
- [Site](https://www.geardex.app/features/site): The photography website builder: themes, live editing, Stories, a shop with your own payment links, inquiry forms and your own domain.
- [Client galleries](https://www.geardex.app/features/galleries): Photo delivery with favorites, downloads, passwords, expiry and watermarks.
- [Clients](https://www.geardex.app/features/clients): A CRM for people, companies and jobs, tied to shoots, loans and invoices.
- [Online booking](https://www.geardex.app/features/booking): Bookable session types, mini-sessions and deposits through your own payment link.
- [Business](https://www.geardex.app/features/business): The Studio workspace: pipeline inbox, quotes, contracts, invoices and automations.
- [Pricing](https://www.geardex.app/pricing): Current Starter, Pro, and Studio plan details.
- [Download](https://www.geardex.app/download): Current GearDex Desktop release for macOS and Windows.
- [About](https://www.geardex.app/about): Founder and company background.
- [Photography gear guides](https://www.geardex.app/blog): Researched articles about equipment inventory, insurance records, travel, maintenance, loans, studio operations, and shoot planning.
- [Free photography tools](https://www.geardex.app/tools): Browser-based inventory, insurance, depreciation, maintenance, and packing tools.
- [API documentation](https://www.geardex.app/api-docs): GearDex Studio Agent API documentation.
- [Help center](https://www.geardex.app/help): Answers to common account, billing, import, and data questions.
- [Status](https://www.geardex.app/status): Current service status.

## Use-case pages

- [Wedding photographers](https://www.geardex.app/for/wedding-photographers): Redundant wedding kits, shoot plans, packing checks, ownership records, and post-shoot service notes.
- [Photography studios](https://www.geardex.app/for/photography-studios): Studio inventory, locations, custody, loans, returns, maintenance, and collection reporting.
- [Videographers](https://www.geardex.app/for/videographers): Video equipment records, reusable camera rigs, component weight and value, shoot assignments, and service history.
- [Travel photographers](https://www.geardex.app/for/travel-photographers): Travel kits, packing positions, serial numbers, receipts, values, condition, and location records.
- [Camera gear insurance records](https://www.geardex.app/for/camera-gear-insurance-records): Item photos, serial numbers, receipts, purchase details, value estimates, supporting documents, and exports for an insurance conversation.

## Comparisons

Checked against each vendor's public pricing and product pages on 2026-10-09.

- [GearDex vs Cheqroom](https://www.geardex.app/compare/geardex-vs-cheqroom): Cheqroom starts at $184/month per admin, billed annually, and suits large organizations; GearDex Studio is $19/month ($179/year) for 10 seats with unlimited loans, scan check-out, reservations, kits, signed agreements and maintenance. A studio with 3 people managing gear pays $6,624/year on Cheqroom Core vs $179/year on GearDex Studio.
- [GearDex vs Sortly](https://www.geardex.app/compare/geardex-vs-sortly): Sortly is general visual inventory (free for 100 items, paid $49-$299/month billed monthly); GearDex is built for camera gear with unlimited items for $4/month.
- [GearDex vs PhotoArsenal](https://www.geardex.app/compare/geardex-vs-photoarsenal): PhotoArsenal is iPhone-only with data on the device; GearDex works in any browser and on Mac, with sync, serial numbers, loans, shoot planning and team seats.
- [Cheqroom alternatives for photography studios](https://www.geardex.app/compare/cheqroom-alternatives): GearDex, Booqable, EZRentOut, Lend Engine and Sortly compared.
- [Best equipment loan software for photography studios](https://www.geardex.app/compare/equipment-loan-software-for-photography-studios): GearDex, Cheqroom, Lend Engine, Booqable and EZRentOut compared for lending cameras and lenses.

## Useful guides and tools

- [Free camera gear inventory template](https://www.geardex.app/tools/camera-gear-inventory-template)
- [Photography equipment insurance checklist](https://www.geardex.app/tools/photography-equipment-insurance-checklist)
- [Camera gear depreciation calculator](https://www.geardex.app/tools/camera-gear-depreciation-calculator)
- [Camera inventory software vs. a spreadsheet](https://www.geardex.app/blog/camera-inventory-software-vs-spreadsheet)
- [How to catalog camera gear for insurance](https://www.geardex.app/blog/catalog-camera-gear-for-insurance)
- [Photography gear organizer guide](https://www.geardex.app/blog/photography-gear-organizer-2026)

## API docs for agents

- [Documentation index](https://www.geardex.app/api-docs/llms.txt): Every API docs page as static Markdown.
- [Complete API documentation](https://www.geardex.app/api-docs/all.md): Full reference, examples, webhooks and MCP setup in one Markdown file.
- [OpenAPI schema](https://www.geardex.app/api/studio-agent/openapi): Machine-readable request and response schemas.

## Contact

- Product support: geardex.help@gmail.com
- Contact page: https://www.geardex.app/contact
- Help center: https://www.geardex.app/help